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Do you find yourself bogged down due to endless emails, phone calls and faxes with correspondence from customers and suppliers? Do you find yourself losing track of projects, tasks and deadlines? Is it increasingly difficult for you to locate where there are bottlenecks and analyse the right information so you know how to fix them. Do you wish you could change a process quickly or change systems without any delay or hassle?
If you said yes to any of these questions then you’re most likely experiencing the stress and growing pains that come with manual workflow systems.
By automating business processes you can ensure that your workflows are consist and predictable from initiation to completion. That way you have more capacity and time to work on the core parts of your business.
Take your bookkeeping process and consider what it would be like if you could get rid of all your paper receipts and invoices forever. What if you could simply hit a button and know that your bookkeeping and accounts are organised and secure? What if you could easily analyse and track your projects and spending no matter where you are? What if this process wasn’t dependent on your valuable time but could work seamlessly in the background while you take care of your customers or go on vacation?
Here are the five reasons why you need to start automating your business processes:
#1. Clean up your communication process
From post-it notes and receipts to faxes and letters, your office is probably filled with stacks of loose papers and manila folders. On top of this you’ve got all your electronic correspondence to be across like documents, forms and emails from customers, suppliers, designers, your web and IT team and your accountant. Spending your time going back and forth, flipping through papers and combing through messages to find the information you need to give your accountant, for instance, is a communication process that can be streamlined to save you time using cloud platforms like Dropbox Business.
#2. Information transparency:
Automating your workflow enables a level of information transparency in your business process, giving greater accountability for time management and problem resolution. A project management platform like Asana allows you to create a centralised process and assign owners to each step. You can easily track input and create timelines. Never miss a deadline again.
#3. Minimise inefficiency and manual errors:
Avoid the costs of inefficiencies and errors caused when you’re overwhelmed with work. For example, when it comes to your accounts it is easy to fall behind and late payments, slow sales approvals, and forgotten invoices all become very expensive mistakes. You can minimise careless mistakes and maximise your profitability with an automated workflow using Receipt Bank.
#4. Gain insights with quick access to data
With automated systems you can quickly accumulate data that will give you the insights you need to improve your business performance. Integrating Receipt Bank with your accounting software like Xero, MYOB or Intuit QuickBooks means you have a clear view of your income and expenditure. Or see how your marketing campaigns are really performing by using a platform like Campaign Monitor.
#5. Easily scale or sell
By automating as much of your business as possible, the valuation of the business is more as it can be more easily scaled and sold.
Automation is key. Start automating your business processes today.
This content was brought to you by Receipt Bank. World leading software that automates your bookkeeping. To discover more or sign up for a free trial of the product please click here.